Best software for gyms and studios: how to choose in 2026
Anyone shopping for gym or studio software runs into the same problem within an hour: you cannot lay the packages side by side. One supplier charges per member, the next per booking, a third per module, and most put no figure on their site at all.
We looked at eleven systems active in the Netherlands one by one and wrote separate comparisons about them. This piece is the summary: which pricing models exist, what each model does to your bill as you grow, and which questions to ask before you tie yourself down.
In short
- There are four pricing models: a flat amount, per member, per booking and per module. Only a flat amount tells you up front what a year costs.
- Most suppliers publish no price; you get a quote after a demo. Comparing then costs you a sales process at every one of them.
- Transaction fees are almost never published, while at 200 members they weigh more heavily than the subscription itself.
- Watch the separate items: setup fees, a branded app, a POS and the cost of a failed collection.
Four ways you pay
A flat amount is the simplest: you pay the same every month whatever your size. REQUR works that way, at €39.99 a month for unlimited members and locations.
Per member is the most common model in the Netherlands. You fall into a bracket, say 0 to 100 members or 250 to 600, and your bill grows with your member base. Logifit sorts customers that way. It is predictable while you stand still and uncomfortable as soon as you grow.
Per booking comes out of the studio world. Eversports Manager charges €49 to €229 a month based on the number of bookings you process, excluding VAT. The fuller your schedule, the higher your bracket.
Per module, finally, means you buy the base and add the rest. Virtuagym, SportBit and Sportivity work with extensions that count separately, and at bsport the branded member app only arrives in the third tier.
Who actually publishes a price?
This is the most striking thing we found. Of the systems we looked at, only Eversports and Trainin put a complete rate overview on their site. Virtuagym, Grib, Logifit, FitMan and bsport have you book a demo for a quote.
That is not necessarily ill intentioned. A chain with gates and three sites genuinely needs a different package from a yoga studio with eighty members. The effect is simply that every comparison drags you into a sales conversation, and that you only learn whether you are within budget after that conversation.
If you want to sift quickly, start with the parties that do publish. After that you at least know roughly what the market does when a quote lands.
The item almost nobody mentions
Transaction fees are rarely published and almost always underestimated. They look small, but you pay them per member per month, so they scale with your member base while your subscription may not.
Work it out: with 200 members paying by direct debit every month, €0.20 per collection costs about €40 a month and €0.50 about €100. That gap of €60 is bigger than many complete subscriptions. So always ask for three numbers: the percentage over your revenue, the fixed amount per transaction and what a failed collection costs.
That last one, the reversal, is the most often forgotten. At REQUR it is €0.20 and it sits on the pricing page; at most others you have to ask.
The checklist for your quote
Ask every supplier the same list, so you compare like with like. What does it cost per month at my current size, and at double that? Is there a setup fee? What does an app in my own branding cost, one off and per month? Is a POS with card terminal included or is it a module?
Then the terms: is it cancellable monthly or an annual contract, how long does going live take, who carries out the data migration and does it cost anything? Grib, for example, allows two to four weeks, or four to eight with a branded app and access control.
Put those answers in one table and work out three years rather than one month. That is the horizon on which the differences between these systems actually become visible.
Frequently asked questions
The spread is wide. Published rates run from €39.99 a month at REQUR to €229 a month for the largest Eversports tier, both excluding VAT. FitMan itself quotes a few tens of euros to €300 and more. Always add the transaction fees, because those scale with your member count.
Because most work with packages that depend on your size, your modules and your hardware. That is defensible, but it means you have to sit through a demo per supplier before you can compare. Start with the parties that do publish, then you have a benchmark.
The transaction fees per collection and per reversal, any one-off setup costs, the price of a branded app, whether a POS is included, and the contract term. Together those five often decide more than the subscription amount itself.
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Discover REQUR
Member management
Members, memberships and direct debits in one place.
Class scheduling
Schedules, waitlists and planning with AI.
POS system
Card terminal and sales at the front desk.
App for your members
Booking, paying and messages in your branding.
Reports
Revenue, churn and visits in view.
Website
Online sign-up that brings in members.
More from the blog
REQUR vs FitMan
FitMan itself quotes a range from a few tens of euros to €300 and more a month. At REQUR it is €39.99, with the app and the POS in it.
REQUR vs Logifit
At Logifit a branded app costs €599 setup plus €50 a month extra, and your price moves with your member count. At REQUR both are in the plan.
REQUR vs Eversports Manager
Eversports charges by booking volume: €49 to €229 a month, excluding VAT and with a €99 setup fee. At REQUR it stays €39.99, however busy you get.