Member administration for your yoga studio
A yoga studio has an administration that looks simple from the outside and is messy on the inside. You sell class passes, monthly memberships and drop-ins all at once, you have people coming twice a week and people never seen again after a trial class.
That mix is exactly what makes it hard to see how your studio is doing financially. Below are four things that bring calm to a yoga studio fastest.
In short
- Running class passes and memberships side by side calls for one system that knows both.
- Let a class pass count down at check-in, not afterwards on a list.
- Put trial classes in the same administration, or your most important group disappears.
- Look not at revenue per month but at what survives the reversal window.
Class passes and memberships in one system
Most studios start with class passes and add memberships later, or the other way around. What often happens then is that one lives in the booking system and the other in a spreadsheet or in the collection software.
Make sure both sit in the same system, tied to the same person. Otherwise, for a regular visitor with an expiring pass and a running membership, you can never be sure what was actually deducted.
Let the pass count down at check-in
A class pass ticked off by hand after class is guaranteed to be wrong by the end of the month. Somebody forgets, or somebody walks in while you are talking to another person.
Tie the deduction to check-in, so the pass updates the moment somebody enters the room. Your members see their balance in the app and you stop having arguments about whether that one class was counted.
Trial classes belong in the same administration
For a yoga studio the trial class is the single most important transaction there is, and it is exactly the one that tends to sit apart: in a form, in a mailbox or on a list at the desk. As a result you do not know how many trial classes there were and how many became something.
Put them in the same administration as your members, with a status. Then you can see what share converts, and that percentage is the number you judge your marketing by.
Look at what survives
With monthly memberships, this month's revenue is only certain two months from now, because a consumer may have a collection reversed for up to eight weeks. If you steer on what was collected, you steer on a figure that can still fall.
So look at what survived that window and track your reversals separately. In REQUR you see that split in your reporting, alongside your occupancy per class and your cancellations per month.
Frequently asked questions
Yes. In REQUR class passes, memberships and drop-ins sit in the same administration, tied to the same person, so balance and collection always belong together.
By putting trial classes in your normal administration with their own status, rather than in a separate form or a mailbox. After that you can pull the conversion rate straight from your reporting.
Yes. The €39.99 plan is the same for a studio with eighty members as for a club with two thousand, including the member app and the till at the front desk.
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Discover REQUR
Member management
Members, memberships and direct debits in one place.
Class scheduling
Schedules, waitlists and planning with AI.
POS system
Card terminal and sales at the front desk.
App for your members
Booking, paying and messages in the REQUR app.
Reports
Revenue, churn and visits in view.
Website
Online sign-up that brings in members.
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